MetLife

Role Overview

The Board Secretary is responsible for supporting the Board of Directors and its committees by ensuring effective governance practices, facilitating communication, managing Board activities, maintaining official records, and ensuring the timely execution and follow-up of Board resolutions. The role acts as a key liaison between the Board, executive management, committees, and shareholders while supporting compliance with governance and regulatory requirements.

Key Responsibilities

• Facilitate effective communication among Board members and between the Board, its committees, and senior executive management.
• Coordinate and manage all logistical and administrative arrangements for Board and Board Committee meetings.
• Support the Chairperson in preparing meeting agendas and ensuring timely distribution of meeting materials, reports, and relevant documentation.
• Assist the Chairperson in the preparation and management of General Assembly meetings and Board meetings.
• Follow up on Board resolutions and decisions, communicate them to the relevant departments, and monitor implementation progress.
• Prepare periodic reports on the status of Board resolution implementation and key action items.
• Record, maintain, and safeguard Board meeting minutes and all related documentation and records.
• Coordinate with Board Committees to ensure efficient communication and alignment between committees and the Board.
• Ensure Board members are updated on key developments related to their supervisory, fiduciary, and legal responsibilities.
• Support the onboarding of new Board members by providing necessary information about the Company and facilitating their integration with the Board.
• Coordinate and support training and development activities for Board members to ensure effective performance of their duties.
• Serve as a liaison between the Company and its shareholders in the absence of a dedicated Investor Relations function.
• Maintain confidentiality and ensure proper governance standards are observed in all Board-related matters.

Qualifications & Skills

• Bachelor's Degree in Law is mandatory. (Only Law graduates will be considered.)
• Not less than 4 years of experience in corporate governance principles and Board administration practices.
• Excellent organizational and coordination skills.
• Strong communication and stakeholder management capabilities.
• Strong attention to detail and ability to manage sensitive and confidential information.
• Ability to prepare meeting documentation, minutes, and governance reports with a high degree of accuracy.
• Strong planning, follow-up, and project management skills.
• Ability to work effectively with senior executives, Board members, and external stakeholders.
• Proficiency in Microsoft Office applications and Board management tools.