MetLife

Summary of Responsibilities: 

We are seeking a dynamic and proactive Team Assistant to join the CEO's office on a part time basis in our prestigious banking and financial institution. This role plays a pivotal part in ensuring the smooth operation of the CEO's office and supporting senior management. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle a wide range of administrative duties with professionalism and efficiency.

Principal Responsibilities: 

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, presentations, and briefing materials for meetings.
• Handle correspondence and prioritize incoming communications.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate logistics for executive meetings, including room bookings, catering, and technology setup.
• Prepare and distribute minutes and action points from meetings as required.

• Invoices (creating purchase orders, sign offs, vendor request and updating system). 
  • Assist in organizing company events and functions involving the CEO's office.
  • Support special projects and initiatives led by the CEO's office, including research, data gathering, and reporting.
  • Coordinate with other departments and executive assistants to facilitate cross-functional projects.
  • Work closely with the EA of the CEO to ensure seamless operations and coverage.
  • Provide backup support to other executives' assistants as needed.

Dimensions:

(Provide quantitative indicators on which the job has impact, e.g., earnings, revenue, budget, etc.)

Knowledge/Skills/Competencies Required:

• Proven experience as an administrative assistant, team assistant, or similar role, preferably in the banking or financial industry.
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Strong organisational and time-management skills, with the ability to prioritise tasks independently.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.

Personal Attributes:

• Self motivated
• Mature and adaptable to change
• Highly organised and astute
• Consultative (listens first)
• Good networking skills
• Strong service orientation
• Team focused